Vendor & Exhibitor Applications

holland festival logo 1

Vendor & Exhibitor Applications

Verkoper  en Exposant Toepassingen

The Holland Festival Inc, sponsored by the Rotary Club of Casey is partnering with the Dutch Community to present the Holland Festival of 2019.

All net proceeds will be for the benefit of the community. All managers & workers are volunteers.

Information for 2019 Stallholders

Register with Streatrader

If you are one of our delicious street food vendors you must be registered with the Victorian Department of Health’s Streatrader system.

In Victoria, all food premises including temporary and mobile food premises such as market stalls and food vans  are required to have a Food Act Registration from their registering council before selling food.

All food vendors trading at the Holland Festival must provide the festival with a copy of their Statement of Trade, which is supplied by Streatrader.

Working with Children Check

While not a necessity for most vendors, ideally they will hold a current Victorian Working with Children Check. Please advise is of your WWCC number on the form if you have one. Vendors working directly with children U18 are required to have a WWCC.

Power and Safety Gear

All on-site power is pre-allocated per vendor applications, however vendors must supply their own electrical items, (eg. power/extention cables) and safety gear (eg. fire blankets and extinguishers). All items must be tested and tagged before the festival.

All power boards must be commercial grade or heavy duty with a switch for each power point and an RCD (safety switch). Double-adaptors, coiled extention leads and non-commercial power boards are not permitted at the festival.

Stallholders should provide all members of their bump in team (staff/friends/family/etc) with hi-vis vests if they are going to be in areas where there is traffic. These vest must be worn on site during set-up and pack-down periods – even kids! All stallholders must ensure that all members of their team are wearing closed shoes.

Marquees & Trestles

Marquees must not be pegged into the ground (there is too much chance of hitting electrical power or causing damage). Weights must be used. Marquees are 3m x 3m.

Trestles are standard sized 2.4m long

Register all Chemicals and Dangerous Goods

Even if you are not using any chemicals within your stall, all stallholders must complete and return the HF Dangerous Goods Declaration Form if they are using LPG.

The most likely Dangerous Substance that stallholders are likely to bring is LPG. Please return a completed Dangerous Goods Declaration Form by 30 January 2019 to the Event Manager.

Cost of participation

Vendors are asked to donate 15% of their turnover for the day to The Holland Festival Inc. (unless otherwise agreed).  Marquees, trestles and any other requested hire equipment will be charged at cost. Rotary Vendor Insurance if requested and approved will cost $10 for the day. These fees will be collected at the end of the day.  Space is not charged for and vendors can request as much space as they require.

100% of the proceeds of the day will go to charities and community projects supported by the Rotary Club of Casey.

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